ACADIA Conference Guidelines

Here are a number of documents that should help you understand what is expected of ACADIA conference hosts, as well as what is provided in terms of support for hosts. If you are thinking about hosting a conference and have any questions, we urge you to contact the current president for further conversations.

This collection needs to be organized and structured some more before it can be considered a "user manual" for conferences, but it should help you to get started. Remember, your questions will help us refine and improve this, so we really want you to ask them.

DOCUMENTS

  • ACADIA Conference - RFP.doc
    ACADIA hosts one conference each year. Conference responsibilities are generally divided between a Site Chair and a Technical Chair. While it is desirable to have a coordinated proposal, separate proposals for site and technical aspects of the conference are not uncommon.
  • TemplateConferenceDuties.doc
    Additional information about respective duties regarding conference organization.
    ACADIA hosts one conference each year. Conference responsibilities are generally divided between a Site Chair and a Technical Chair. While it is desirable to have a coordinated proposal, separate proposals for site and technical aspects of the conference are not uncommon.
  • SCAD_ACADIA_2005_1.pdf
    This is a copy of a successful conference application package.
  • TemplateChairAwardLetters.doc
    Once you have submitted your application, the Steering Committee must review it. If the Steering Committee accepts the proposal, the President will be authorized to compose a letter such as this, in which the formal structure of the conference organization is set forth.
  • ACADIA Conference - Sup Info.doc
    TSome supplemental information.
  • 2006AwardLetter.pdf
    A pdf copy of the 2006 Award letter from the President to the Conference organizers.

THE LEGALESE

We have learned that greater clarity is needed regarding budgeting respsonsibilities and the conference process, especially in the hectic days shortly before the conference itself happens. For that reason, certain legal text is inserted into many of the ACADIA.ORG conference pages in order to clarify for organizers and potential vendors who may, and who may not, commit ACADIA resources. This is not meant to be threatening or frightening, just clear information:

Notice: Neither the Site Coordinator, the host institution nor the Technical Chair is authorized to incur expenses, enter into contracts or incur legal obligations of any kind whatsoever on behalf of ACADIA without the express prior written approval of ACADIA's President on behalf of the ACADIA Steering Committee.